policies

Club Business and Policies

Board Meetings

Swing N Country board meetings are open. Any Swing 'n' Country member is welcome and encouraged to participate. Voting is, however, limited to board members and club officers. Board meetings are typically on the Monday following the first dance of the month. The location varies from meeting to meeting.

If you would like to attend, please email the board at board@swingncountry.net to be advised of the time and location. If requested an agenda item will be created to address your concern or issue.

Board Meeting Minutes

August 6, 2007	September 10, 2007	October 8, 2007	November 12, 2007
December 10, 2007	January 7, 2008	February 11, 2008	April 21, 2008

Club By Laws

Click here to download a pdf of the Swing 'n' Country By-Laws

Lesson Summary DVD Policy

Students who have paid for a lesson will be permitted to make their own video of that lesson during the instructor video summary at the end of the lesson. Swing ‘n’ Country Dance Club may, on occasion, make video summaries of the Wednesday night lessons available to lesson attendees. A nominal fee to cover the cost of reproducing and mailing these videos will be collected at the time of order. These videos will be available only to persons paying for all four weeks of lessons. Videos will be produced only with approval from the instructor. If an instructor denys approval for these videos, that denial is final. Swing ‘n’ Country does not guarantee to make videos of all lessons. When resources are not available for recording, editing, and reproducing, no video summaries will be made. These videos are made as a courtesy to our members. [approved 12/10/2007]

The video summaries are also being made available to persons who have not paid for the full month of lessons. The price of videos is [approved 4/21/2008]:

number of lessons paid for	cost of DVD
0	$35
1	$25
2	$15
3 or more	$5

The difference between the price paid and $5 is given to the instructor. Please contact Roger to order videos.

Volunteer Points Policy

1 hour of volunteering earns 2 volunteer points

one dance costs 4 volunteer points

one dance lesson costs 8 volunteer points

one month of Wednesday lessons costs 24 volunteer points

Dance Camp weekend pass costs 100 volunteer points

Event Cancellation Policy and Procedure

Swing 'n' Country events may be cancelled on rare occasions due to severe weather, problems at the venue making it unsafe for an event, or illness. In the event that cancellation is necessary, Swing 'n' Country will attempt to notify customers via the following means:

• A message on the Swing 'n' Country hotline 847-638-7621

• For lessons (not dances) a telephone call and/or email to all class attendees who have pro-vided contact information when they registered.

• An e-mail will be sent to the Swing 'n' Country e-mail distribution.

• Notice on the door of the venue if that is possible.

Decisions to cancel an event shall be made by the Emergency Cancellation Committee, whichshall consist of: the Education Committee, the instructor (when a lesson is involved), and the President. The President will make the final decision. Decisions to cancel will be made as soon as it is determined that cancellation is necessary.

The Policy will be communicated via Swing 'n' Country News and the web site. In the event of a cancellation of a lesson, Swing 'n' Country will attempt to schedule a make-up class, however, this is not guaranteed.

Click here to download the Swing 'n' Country privacy policy.

Definitions

Minor: A minor is defined as a person 15 years old or younger with concenting parent or responsible adult.

Student: A student is defined as a person between 16 and 25 years of age (inclusive), with proof of age, who has a student ID (high school, trade school, college, etc.)

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